The records maintenance in Archives are so rare and valuable and it becomes an obligation for the Archives to preserve the same. The records are arranged in a specially designed building consisting of an administrative block and nine large record stacks. Special arrangements have been made in these stacks to provide proper shelving, plenty of light and ventilation and effective protection against physical and biological damages.

The record racks are made of galvanized iron and partitioned into two floors. In all stacks, the racks are arranged on either side of a 7 feet wide central passage and at right angles to it, leaving a sub passage, 3 feet wide between each rack and each of these subpassages both on the ground floor and on the upper tiers is lighted by a window. The central passage in the stack is purposely made wide to allow the records being easily carried on trolleys to any part of the ground floor. There are more than 1000 windows in the stacks. Additional ventilation is secured by ceiling, exhaust fans and cowle ventilator. These buildings are carefully designed and centralized to safeguard many important series of records of this state. All the records of the various department of the secretariat from 1670 down to 2017 are brought together here.

All the records in this Archives are centralized as far as possible, properly arranged, catalogued and preserved in the office. The arrangement adopted is strictly departmental and chronological.

All the records are periodically dusted by means of vacuum cleaners and disinfested with pesticides from time to time.